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Thursday, September 28, 2023

5 benefits of cloud-based hospitality software

There are two main types of property management software: the archaic locally-installed PMS and the cloud-based hospitality software. Since its inception, it has been the aide-de-camp of property owners and property managers to simplify operations that usually take a lot of time and resources.

Locally installed property management systems run on computers where the software is installed. Many properties are still using this type of system because it has been around for a while and incurred high costs for installation and maintenance. It was considered a big step from the manual pen-and-paper system.

Meanwhile, the birth of cloud computing has improved many technologies, including property management systems. Cloud-based hospitality software is relatively new, but it offers an easier to use and access as well as a more flexible system. While still offering a locally installed version of its PMS software, IQware jumped on the bandwagon and created a cloud-based hospitality software for all kinds of accommodation.
Its PMS solution, IQpms, is a cloud-based hospitality software that contains everything users need in an easy-to-use platform. It is the future of PMS and here are some of the benefits of cloud-based hospitality software:

Saves you thousands

One of the benefits of cloud-based hospitality software is cost-efficient. Traditional PMS need data to be stored in physical servers that could cost thousands of dollars and require an IT team to install, maintain and upgrade over time. Factor in licensing fees and energy bills and the cost will go up.

On the other hand, Cloud-based PMS systems eliminate all these costs as there is no need for local hardware to store the data. Users can add storage on the cloud if they need more, so they can be more flexible and are only paying for what they need. A cloud service will also save you on administration costs that you may have to incur to maintain an in-house team for each of the functions that the system performs.

Access your data anytime, anywhere

In a cloud-based hospitality software, the data is stored in the “cloud,” which is a secure network of servers that can be accessed as long as you have an internet connection. This means that users can access data and information anytime, anywhere.

Cloud-based PMS allows you to monitor your properties, monitor teams, access information, and promptly update files and login credentials are needed to perform all these tasks.

With IQpms, one click of the mouse brings up a detailed availability screen that shows room inventory and reservations. Optimize rates and assign rooms with a solution that’s fully customizable and designed for single and multi-properties.


One of the benefits of cloud-based hospitality software is that it is modular, which means users can easily add the features they need. This is attractive for properties that want to start with a smaller package to address their immediate needs and scale their business later. Cloud PMS’ scalability enables business owners to add new features and services along with the expansion of their properties.

IQware has a slew of optional modules that expand the functionality of IQware’s property management software such as Activity booking, Work order billing, and Guest loyalty program. These optional modules allow owners to add or customize the features of their PMS depending on the tasks they want to simplify or unique services they offer.

Increased security

Another benefit of cloud-based hospitality software is increased security. Traditional PMS offers few security updates, which leaves the data vulnerable to theft, power outages, physical disasters and viruses.

Storing the data in the cloud, it is encrypted and stored virtually behind multiple layers of security such as authentication gateways, physical security measures and sophisticated firewalls. These security layers are frequently audited and updated to keep up with the latest security advances.

Simple back-up and recovery

Say goodbye to the tedious and long hours of manual back-ups. Using a cloud-based hospitality software, input data automatically syncs to the cloud. Data are easy to recover and restore previous iterations.

The system can be accessed anytime and anywhere as long as there is a working internet connection. This minimizes downtime and ensures the system is up and running.

IQware offers a suite of powerful hospitality software that helps hotels and other lodging operations find, book, know, host, and keep their guests. Whether you run a hotel, an all-inclusive resort, a timeshare, or manage any other kind of property, IQware will streamline and simplify your operations. Its PMS solution, IQpms, is a cloud-based hospitality software that contains everything users need in an easy-to-use platform.


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